Baronial Curia Meeting Minutes

June 12, 2004 (A.S. XXXVIII)

Baronial Curia Report June 12, 2004
Held in the Canton of Ynys Y Gwaed

In Attendance:

Curia
Maria Crook - Baroness
Tina Oliver - Baronial Chatelaine
Wendy Cotton - Baronial Seneschal
Joan Chiasson - Icicle Pursuivant
San Brenciaglia - Baronial Exchequer Susan Richter - Webminister
Nancy Clark - Seneschal, Ynys y Gwaed

Populace
William Grey
Ysemay
Lord Thorgar

Minutes from the previous meeting passed

Officer Reports

Chatelaine - Tina Oliver

• Distant Shore is still displaying at the local library
• Wolfsgate - June 26th a picnic in the park, Agricultural college
• August 1st Natal Day Parade participants requested
• Seashire - Library Demo in July and August 7th in Clayton Park and Spryfield
• Pictures in a library book to be published (permission for photos to be obtained once photos are selected)
• Trying to schedule outdoor dance and fight practices
• Family Days June 18th and 19th

Chronicler - Paul McCullough (presented in absentia by Wendy Cotton)

• Paid subscriptions to Quid Nunc are 23
• Complimentaries - 9
• expenses to date -301.84
• two 2 year subscriptions totaling 30.00
• Suggestion made by Catriana of Airley - Artwork competition at an event

Exchequer

• As of May 25th bank total = 3123.74
• review of the books form
• Wolfsgate account not up and running yet.
• NMS transfers. We do not pay exchange rate or shipping/transfer fees.
• 493.00 transferred from distant shore
• Joe needs to signoff on the previous account and needs a copy of the bank statement to do so.

Coronet - Maria Crook

• Attended Havres Des Glaces and taught classes
• Will be attending GNEW
• Has finished creating the suggestions for new badges fro the barony and has had them uploaded to the website.
• The Iceberg award is on Hiatus until the new badges are passed.

A&S - Kelly Grant (presented in absentia by Wendy Cotton)

• Classes are on hiatus for the summer season and will resume in September.
• A mask making workshop was held in Wolfsgate with 18 in attendance
• Athena's thimble meet regularly and are working on new baronial banners
• The featured artisan of the month on the website is a great vehicle for promoting the people in the barony and changes every month.

Icicle Pursuivant - Joan Chiasson

• Approved to purchase books at last meeting however they are out of print.
• Crown heralding went well
• War Camp heralds meeting on the July 2-4 weekend
• Fall - instructional class on heralding in the works

Knight Marshall

Position Vacant

Company Captain of Archers - Vivian Fox

No report filed

Minister of Lists - Mike Burnett

No report filed at time of meeting. Report was provided June 14th and was presented as follows:

• As of this quarter, fighter cards are being sent to those who are going through the Baronial MOL with out difficulty. We have had a few newly authorized fighters (both rattan and fencing). Several people are coming due to reauthorize soon, a list will be posted to the Baronial List soon to remind those who need to take care of this.
• I have begun teaching a new method of running a tournament list to anyone who is interested. It is an easier to set up, less likely to have conflicts system.
• I have taken two deputies for the MOL office, Lord Nic of Lost Haven and Lord Dalewyn of Anglesey. Both have been taught the new system for running the lists and are comfortable with it.
• There have been no new problems in the MOL this year and the couple of old difficulties are getting resolved.

Webmaster - Susan Richter

• Updates on a regular basis include; domesday, news, events, featured artisan, event photos.
• Domain name and Hosting are due for renewal sept 2004. Cost of domain name is 30.00 cdn and hosting is 180.00. An invoice was presented at this time and a cheque provided for these pending fees.
• Hoping to provide to the Quid Nunc some input on optimizing photos for the web and etiquette on sending them for posting to the website.
• Need new content for the join the fun section of the website. This section is lacking and could be used as a significant tool for recruiting members.
• Would like to create an online newsletter/reminder or announcements feature. Not intended to replace the quid nunc but to improve sales of the quid nunc and traffic on the website. Sent out once a month. Examples are below;
  1. This month in Ruantallan.
  2. War Camp july 2-4 in distant shore
  3. Featured artisan - Lady Magdelana del Acqs
  4. Quid Nunc - don't forget to sign up for your subscription! Only XX.XX for a 2 year subscription
  5. This month in the Quid Nunc read about [insert article name here]
  6. Athena's thimble - [add details]
  7. Badge and Award design - now posted on the web - make your decision on our next populace badge!
• We should try to encourage web traffic as much as possible. Currently we have an average of 53 visits a day with the most popular pages being photos, events and the featured artisan (in that order). For comparison purposes, the webminister is very pleased with these web stats and feels the site is getting a good amount of web traffic - but more is always encouraged.

Canton Reports

Distant Shores - Sarah Paterson (presented in absentia by Wendy Cotton)

• Members 8-10, non members approx 20.
• Bank balance is 1283.50
• It is requested that curia approve Distant Shore's request to absorb the lands between the canton and the border with Lyndhaven. The request is done with Distant Shore curia acclaim. In doing so we will absorb 3 new paid members.
• Lord Winfrith has begun work on the Baronial on-line armorial which will be supported on the distant shore website. There will be a link created from the Baronial webpage.
• Activities in Distant Shore include fighter practices, youth fighter practices, thrown weapons range, brewing, a roman cookery website, sand casting, pewter casting, glass etching and armoring.
• Events upcoming
  • Baronial War Camp July 2-4 at Foxworthy estates
  • Battle at Lornevale keep September 24-26
  • April 5 - event in the planning

Seashire

No report filed.

Wolfsgate - Colin MacKenzie (presented in absentia by Wendy Cotton)

• Members 12, non members 3
• Bank balance held in trust by the Barony
• Picnic planned for June 26. Wolfsgate championship to be held in conjunction with the picnic. Fencing and dancing also planned
• Fighter practices are being planned
• Would like to see Baronial Curia meetings held closer to the date when the east kingdom senechal, chatelaine and exchequer reports are due. We are now writing 8 reports a year with 1 ½ months between each report.

Ynys y Gwaed - Nancy Clark

• Members 8, non members 12-15
• Bank balance - unavailable at reporting time.
• Activities include monthly mini feasts and training/practices.
• Events - camping event - Summers end in YYG (Labour day weekend)
• Weekly fight practices
• Sewing Sundays
• media coverage has been received by the group at various events locally
• Rapier Schola by Capt Johnathan Rose

Special Business

Nomination of Lord Dalewyn to the position of Knight Marshall.

Passed with 5 ayes, 0 nays, 0 abstentions

Old Business

• June 19 Family Days
  1. 10-30 people have indicated they are going.
  2. Military pamplets will be given out
  3. Bar B-Q fundraising.
• Crown Report
  1. Due to the overtime usage at the school of 2 hours our profits for the event went from 135.25 to 24.25.
  2. There were problems with the administration of the school - it is recommended at this time that we not rent from HRM schools in the future.
  3. We were billed for missing articles from the school totaling $50.00
• Baronial Exchequer Business
  1. Files delivered to the new exchequer
  2. Reimbursement for the 122.16 for the A&S tablecloths

New Business

• EKU/RP bid
  1. Location is not yet confirmed until the end of August.
  2. Need to raise funds to help offset the cost of the royals attending.

  VOTING - 5 yes, 0 no, 0 abstentions
  Bid accepted

• Land Acquisition
  Distant shore requests approval to absorb the lands from current area to the borders of the lyndhaven.

  VOTING - 5 yes, 0 no, 0 abstentions
  Bid accepted

• Warranted Marshals
  Draft from Sir Emrys and Master Padraig on changing the way the marshallate is done to allow for the removal of marshals who are inactive and thus the incorporation of new marshalls.
• Event Bid - 12th night
  Concern regarding the sideboard budget. An inquiry to see what the cooks are doing for that price was made.

  VOTING - 0 yes, 3 no, 2 abstentions
  Bid Declined

• Photocopier proposal
  A photocopier/printer to be purchased to produce the heraldry documentation needed for the icicle pursuivant. The books are now out of print and only availale on line. The photocopier/printer can also be used to pubish the quid nunc. As a side, the photocopier/printer may be used in some fundraising to offset to price of the equipment. Joan to present at September meeting official motion to vote on the purchase of a photocopier.
• Reservation No Show Report
  A proposal was made by Susan Richter that a running list of individuals who reserve for events, for either onboard or offboard, and who do not show up or do not cancel within a suitable time frame should be kept. The list would be given to registration autocrats and reservations for these individuals for current events would not be accepted until their outstanding event payments were paid. The objective of the list is to ensure that:
  1. individuals honor their reservations or are responsible to cancel within appropriate time frames
  2. to avoid losing money on events for which food was purchased based on reserved numbers for both sideboard and feast

  VOTING - 5 yes, 0 no, 0 abstentions
  Proposal accepted

• Cailean's proposal to move the date of the meeting to co-incide with East Kingdom reporting.

  VOTING - 5 yes, 0 no, 0 abstentions
  Proposal accepted

  Change in the meeting date will take place for the December/January Curia meeting. New dates starting in 2005 will be April, July and October.

Meeting adjourned

Date for the next meeting is September 18th in the Canton of Wolfsgate

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