Baronial Curia Meeting Minutes

June 8, 2003 (A.S. XXXVII)

Baronial Curia report June 8th, 2003
Held in the Annapolis Royal area (Wolfsgate)

In Attendance:

Maria Crook
Tina Oliver
Lois Perry
Keith Noseworthy
James Crook
Joe Chiasson
Joan Chiasson
Greg Murray
Wendy Cotton
Kelly Grant
Jenny Stewart
Diane Plumridge Reid
Colin Mackenzie
Cassandra ?
Mike Sangster
Vivian Fox

Officer Reports

Arts & Sciences

1. A&S report filed by Diane. Highlights - A&S Sundays at the MFRC. Easter Weekend was Athenas thimble. April 7th a viewing of the book of kells. April 24th a demo by the Halifax Milling group. Hat making workshop on July 6th with Maestra Francesca. Proposed Persona challenge to be done at a future event. Wolfsgate canton is the only canton with A&S minister and he hasn't reported yet.
2. Not mentioned in the online report - new Deputy - Kelly Grant.
3. Dianes term is up in December so it will be announced in the next Quid Nunc.
4. Queens Favors are ready and Tina mentioned they should be ready for GNEW as they count towards war points.
5. Lois reports the Dabblers guild is up and running and there will be a joint Dabblers guild meeting at GNEW with the group from Stonemarche.

Chatelaine

1. cub demo in May, Youth club demo in May.
2. BRC partly a demo and gave out flyers.
3. Family days demo June 13-14th.
4. Newcomers event June 21st. Participation in the Trading Places filming at the newcomers event.
5. Article coming in the Atlantic Co-operater.
6. Posters are coming for enticing newcomers to the SCA.
7. Bought fabric and trim from freya for new gold key tunics.
8. Two new deputies - Lois and (possibly) Wendy Regular.
9. A new household for newcomers is in the works.

1. Jenny asked if the Quid Nunc could be bi monthly. Special issues in the off months where required. Motion to make the Quid Nunc a bi-monthly paper. 2nd by Keith. Motion passed unanimously. Notice must be sent to all those who presently subscribe to the newsletter.
2. Paul McCulloch will officially be filling the position of deputy chronicler.
3. Some discussion about electronic forms of the Quid Nunc. More research is required.
4. Motion on the floor by Jenny "encourage the cantons to purchase subscriptions to the Quid Nunc for the canton seneschal" 2nded by Colin. 6 yes - 1 abstention.
5. Motion on the floor by Colin `The barony will purchase a subscription to the Quid Nunc for their excellencies." 2nded by Tina. Vote was unanimous.

Coronet Report
Receipts submitted by the Baron for the trip to Lyndhaven. Baronial Thrones used by their Majesties. Great time had by all.

Exchequer Report

1. Filed online - balance is 2576.94
2. Barony exchequer is still holding the Wolfsgate account.
3. Not mentioned. His term is up in December and we will advertise now for a replacement.
4. In the April pikestaff we were listed as being in danger of being suspended. This has been rectified.

Herald Report

1. Reported to the previous Seneschal in January that the position was due for an election/re-election as of June. Will be advertised in the next Quid Nunc and online. Election will take place in September.
2. Jenny turned in her herald items with reports and records still to come. These items were turned into their excellencies.
3. Position will be left vacant until September.

MOL Report

1. Report filed online - highlights 2 re-authorizations and 1 new authorization.
2. No activity in combat archery
3. Rapier - 5 new weapon form authorizations.
4. 1 tournament - Baronial Rapier Championship.
5. Also submitted a copy of the authorizations for the Barony.
6. Not Mentioned in Report. - Greg expired in the position of MOL in June. Wendy appointed him temporary MOL until September when a new election for the position will be held. Notices will go out in the Quid Nunc and the website.

Knight Marshal

1. Report will be filed June 15th.
2. Nothing to report out of the ordinary.
3. Fight practices Thursdays (baronial) in Seashire, Tuesdays and Wednesdays in Truro.
4. Term ends in December

CCOA report

1. Practices Tuesday evenings at Witches oak. Between 0-5 people usually attend. Arrangements can be made for different nights with advance notice.
2. Motion by Vivian to purchase a new bow and 12 arrows for loaner gear. Price approx $250.00. 2nded by Greg. Motion passed unanimously.

Webminister Report

1. Keith had a letter from Susan Richter for her intent to run for the new Webminister position. 2nded by Tina. Voted and passed unanimously.
2. Susan had a proposal to move the website to a permanent domain. Will be discussed in full at the meeting in Semptember.

Canton Reports

Distant Shore

1. New exchequer - Edna McCulloch
2. 8-10 paid members, nonmembers 15
3. no demos or events this quarter
4. upcoming - Baronial War Camp August 1-3 Autocrat is Sargeant Langille.
5. Bid submitted for Baronial Investiture in Economy - Autocrat is Sarah Paterson.

Seashire

1. 40 members, nonmembers - 42
2. demos and events held this quarter - Athenas thimble event, cub pack demo, youth club demo
3. upcoming - family days demo, new comers event

Wolfsgate

1. 6 paid members 2 non members
2. no demos or events
3. upcoming - Pirates and Peasants in September (13th or 14th of September) and Halloween ball (titled a nightmare before 12th night.)

Ynys Y Gwaed
No report filed

Old Business

1. Receipts - Dave Lind says he turned them in - Joe will check
2. Gold Key Tunics - Material purchased by Tina
3. Training Cards -Greg has them almost ready to go.
4. Waivers at events/practices. If a fighter shows a valid authorization card he/she does not need to sign a waiver. If a person shows a valid membership card of the Blue variety they do not need to sign a waiver. All others must sign waivers at events. Those who attend fight practice but do not participate in the practice do not need to sign a waiver card.

New Business

1. SOPS's - proposed changes to the SOP's were distributed to those members of curia who were present. Anyone not receiving a copy can receive them via email. Requests can be sent to Tina.
2. Ynys Y Gwaed Status. At this point I am told they are suspended until the return to having 5 paid members. Asked Joe to look at the financial laws for the canton in both SCA copora/Exchequers laws and mundane laws. Continue to discuss long term ideas with both Sandra and Mabel. Vivian is going to call someone on the island to see what plans they can come up with. Will send them posters as soon as they are ready. I did propose to Sandra having a Summers end event on the Island for the labour day weekend. No reply as of yet.
3. Membership form passed around. All members of curia were asked to fill in the SCA numbers and the expiry of their membership, their term numbers (1 or 2) and when their term expired.
4. Baronial Investiture bid - Discussion about the price of the event. The curia felt that the price was too low and asked the Autocrat to increase the amount allotted for the feast. Also discussed was the Rattan Championship and who would be running it, since it hasn't been confirmed yet and the fee structure. According to the SCA laws, we need to advertise all the prices and put a note below the prices indicating a NMS is in effect for the event.
5. Posters - the posters are very nice but two of them need the pictures replaced with people from the barony. Also need to make sure we have permission from the people in the posters to use their images.
6. New event bid form will be available for people to download from the website.
7. Membership raffles. With the blessing of the Kingdom Seneschal we will obtain a lottery license and hold a draw. Open to all the populace of Ruantallan, the draw will be for New Memberships only. The price of the tickets are yet to be decided. The draw will take place when enough money is collected to purchase a new membership. The membership will be purchased with 14 days of the draw. This is not available for renewals.
8. Review for the coronet. Members are asked to send letters for or against the current Baronial Coronet to their Majesties.
9. Next meeting will be held in Distant Shore on the 14th of September (Sunday). Location to be announced.
10. "Homework Assignment" If you feel your job description does not reflect that of what Kingdom has described please submit it at the next meeting. If you are okay with what Kingdom describes for your officer position on their Laws and Policies site then just submit that portion of the text.

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