Baronial Curia Meeting Minutes

March 24, 2002 (A.S. XXXVI)

In attendance:

Officers Present:
Seneschal - Richard "Ivan" Burke
Baronial Herald and Seneschal for Distant Shore - Jenny Stewart
Baronial Minister of the Lists - Greg Murray
Baronial Chancellor of the Exchequer - Joe Chiasson
Baronial Web Minister - Keith Noseworthy
Deputy Baronial Chatelaine - Tina Oliver
Seneschal of Ynys Y Gwayd - Mabel Peveril
Seneschal of Wolfsgate - Colin Mackenzie
Seneschal of Seashire - Joe Pye-MacSwain

Officers Absent:
Baronial Chronicler - Joanna Flemming
Baronial Knights Marshal - Mike Sangster
Baronial Mistress of Arts & Science - Diana Plumridge-Reid
Baronial Chancellor Minor - Erica Plumridge

Others Present:
Baroness of Ruantallan - Maria Crook
Baron of Ruantallan - James Crook
Elizabeth Crux
Sarah Paterson
Mike Burnett
Vivian Fox
Joan Chiasson
Sandra Ireland
Lois Perry
Nicole Chaffey

1. Captain Company of Archers: Vacant. Vivian Fox submitted her name to take the position. Motion was made to accept this offer and was passed by a vote of the majority.

2. Chronicler: The position became vacant as of March 2002. Lady Giana (mundane name?) to take position, voted in by curia. Sarah Paterson as deputy to Chronicler sat in to take minutes and report to Chronicler.

3. Approval of the minutes for the December 16th Meeting. Ivan moved waiving reading of the minutes. Passed

4. Ivan addressed curia

Work together
No infighting
Problems: deal directly with individuals
Rules issues: following the rules will be the focus
Roles of Curia Officers: officers are to familiarize themselves with their guidelines as set by Kingdom
Quarterly meetings - important that all attend due to infrequency of meetings.

Officer Reports

Ivan would like reports into to him prior to the meetings
Keith wanted the reports to be sent out to all before the meeting.
Colin suggested a 'send before date' so this would be effective.
Mabel agreed that a Sat report is too late before a Sun meeting due to email restrictions.
Ivan suggested that Canton Curia Meetings be held a week bit before the Baronial Meeting so that the canton reports can be given to the respective Seneschals & officers.
Greg: 1 week prior to meeting.
Keith: good to have a reminder
An email list for curia was suggested and Greg said he would organize this for curia.

A&S officer

Not present

Chatelaine

Officer not present but represented in Curia by his deputy.
At this point Ivan asked that officers send their reports to curia and him BEFORE they send them to the general populous.

MOL

See his handout, but in point form it includes:
- Rattan
- 4 new rattan fighters
- 4 re-authorizations
- 11 new weapons forms
- 1 authorization for expired authorization
Combat archery:
- no activity
Rapier:
- 2 New Weapons forms
Reports from Greg are either not getting to the Kingdom MOL or they are not getting utilized as we are still not updated on the Kingdom database. Greg says he is chasing this down as well as the trouble with the fact that fighter cards are not being sent to members of the barony.

Knights Marshal

not present

Herald

Distant Shore & Wolfsgate have reported

Exchequer

Report handed out on separate paper to curia.
Joe asked Wolfsgate to hurry and get their Exchequer in place.
Paperwork - signing authorities were discussed
Mabel - looking for paperwork for Ynys Y Gwaed

Chancellor Minor

not present

Web Minister

Still there!
Changing navigation to more user-friendly
Domain name is now www.ruantallan.org - new business
Several updates on page
Lois asked if it was possible for the cantons to be hosted on the Ruantallan web page - Keith replied: No, but there might be room on the server that the website uses.
Joe asked that only mundane names be used in the minutes and this be included past reports on the web page. Keith said he'd see what he could do.

Canton Reports

Ynys Y Gwaed Report

No marshals
Still holding populous feasts as well as a couple of mundane gatherings<.LI>
Future plans: increase population
Ivan asked the estimated population of the canton. Mabel answered 19 at last feast including children, 6-10 are members or have been.
Wish list: Dancing & fighting.

Wolfsgate Report

Valentines Ball made a bit of money.
25 may demo planned at a coffee shop in Wolfville.
Currently: 5 people.

Seashire

Mike Reid has resigned the position as seneschal and Joy Pye-MacSwain has taken over until an election can be called.
Upcoming activities:
- SCA 101 Scola - Sackville
- 20th Anniversary Event - recreation of the first event in Seashire - Victoria Day weekend
- Brownie Demo

Distant Shore

Demo 23rd March in Great Village with large turn out.
Event - Novice A&S scheduled for 27 April 2002.

Legates Report

not present

Committee Reports

Ivan will ask for a copy of the SCA Insurance Policy from Amanda.
Primary Purpose of current policy to protect BOD
In Canada, each province must register as a non-Profit separately.

Event Updates

Elizabeth Crux gave out copies of the 12th Night Celebrations event report held 12 January 2002. Profit came to about $200.00
Colin reported that the Valentine's Day Ball reported a profit of $36.00.

Demos

Greg - 'Port" / Seashire Demo - at the base / family days demo - 15 June at the dockyard. More to follow but this is not open to the public and anyone attending must forward their name to Greg.
Brownie Demo - End of April - organized by Joan.
Possible Equestrian Demo at Horse farm - more to follow.
Coffee House Demo in Wolfville 25 may - fencing, rattan, on the main drag of the community.
Keith offered possible demo opportunity at Rapier event in July.
Another demo in Wolfsgate is planned for 3-4th August - also looking into o1 June for Apple blossom parade.
Greg asked about the Natal Day Parade possibilities.
Mabel mentioned the possibility of holding a demo in a gaming shop on the island
Ivan reminded all than anyone can host/hold a demo and that we should continue to network ideas for recruiting new members.
Joy mentioned her planned trip to Athena's Thimble Event where paneling for works of embroidery & needlework would be held. She would be willing to transport items sans their creators to the event for judging.
Sarah made an announcement about the up-coming Novice A&S Event in Distant Shore.

Old Business

Elizabeth asked that the curia consider reimbursing the Baron & Baroness their travel expenses for events they MUST attend due to their position. Travel= gas & tolls, also the cost of the event itself.
- Greg: Baronial Events only.
- Keith: Canton events could be decided by the Canton Curia.
- Ivan: Outside the Barony?
- Maria Travel funds for royals common
Motion was made:
A Baronial Travel Fund be set to reimburse the Baron and Baroness for gas and tolls incurred by attending Baronial Events outside their own canton, and any other events where Baronial representation is required on a case by case basis when approved by Curia.
- Joe suggested a honourarium, but Ivan felt that absolutely no funds should leave the coffers without a vote by the curia.
- Mabel suggested a no-receipt, no money policy.
- Joe suggested that if the need for the money by the Baron & Baroness falls between the scheduled meetings that the reimbursement should be applied retroactively.
- This amendment was added to the motion and it was carried by vote of the majority.

Keith tabled an item: Regarding Flames of Fall Baronial event; most of the money went to the site, i.e. no profit however the Baroness at the time paid site fee, and should be reimbursed. It was discussed that if the Barony had actually made a profit that would have gone to the baronial bank account - it was agreed that despite the lack of profit that the past Baroness should be reimbursed for money she paid to attend that event as Baroness.
Vivian so moved, Jenny seconded it and it was passed. A receipt was requested.

New Business, Baronial Event Bids:

13 July, Windsor, NS - Baronial Rapier Championship - Keith Noseworthy & Nicole Chaffey to autocrat.
- Mike Burnett to cook.
- Possible out-door tourney / demo
- Room inside for tourney if weather bad
- Baronial Rattan Tourney space available
- Park with bandstand outside
- Pets outside only
- Children's activities TBA
- Hall rental $195.00, $5.00 liquor license, 80 people expected. $50.00 deposit for kitchen, $50-60.00 expected for prizes.
- Fees: $12.00 on board, $30.00 family cap, $7.00 for children. $7.00 off-board
- Cut of date for reservation one week before event.
Moved to be accepted by Jenny, seconded by Greg - passed by vote.

Baronial Investiture, 1st Weekend in October - Joy Pye-MacSwain autocrat
- Mike Reid & Rebecca to cook
- Early period event pre-1350
- Fines for attendees not in appropriate garb
- A&S display/competition
- Unheated period-style hall planned.
- Mike Burnett in charge of Tourney.
- Early Period dance
- Bardic
- Possible early period performances - Joe, etc
Keith suggested we accept the bid as it was presented. Greg seconded it. It was discussed that perhaps curia could wait to accept the bid, as there was still time before the bid needed to be close out. Greg said he would check the SOPs to see the before date of when bids were required to be presented to curia.
There was a vote to tentatively accept the bid and the motion was passed.

Mike presented his idea of a Brewing Symposium to instruct the populous in the art o brewing.
- Classes focused around brewing
- Evening possible judging
- Rattan Tournament
- Archery - wine glass as target
- Rapier
- Food & Camping
- Possibly early September.
Ivan asked about cost - Mike is still searching for an appropriate site.
Accepted in principal - Moved by Greg and seconded by Ivan. Passed.

Lois asked about a possible calendar being set up so that there are not any conflicts in scheduling. Ivan said he would personally look into this.

New Business, Other New Business:

Greg: Motioned for an amendment to SOPs for non-branch groups. He handed out a copy to all present
- Colin: accountability
- Vivian/ Joe: stated that the Kingdom Exchequer does not want our reports.
- Jenny: Still questioned an not sanctioned group collecting SCA funds without an SCA account.
- There was much discussion of the points in Corpora and Kingdom law that pertain to this issue.
- There was even discussion as to whether the Dabbler's guild was or was not a Baronial Guild.
Greg moved that the Amendment to SOPs as discussed be adapted in principal. Ivan seconded it. 1 opposed, 2 abstained, it was passed.

Ivan brought up the posting of non-SCA events in SCA publications. He asked that all non-SCA events be removed from the website. Greg suggested separate page for non-events. Keith said he would mark any and all clearly.

Joe brought up changes to signing authorities, for the convenience of the current Exchequer.
Joe moved, Colin seconded it, 3 abstained, but the majority passed it.

James brought up the status of Baronial Pins. Dave Clark had given 70 pins to the barony at his expense as he was getting out of the merchanting business. The cost is about $2.50/pin. It was moved and seconded to pay Dave $150.00 for the pins. It was suggested to maintain the tradition, another agent should be found to order the pins.
Greg asked if the supplier was known. Keith clarified that the pins were to be given to first time visitors to the Barony. Colin offered to take over the ordering on the understanding that he has no financial burden.

Joy asked about Quid Nunc as she is required to post the Canton Vacancies.

Jenny proposed that the two new changes to the SOPs be tabled and given due time to be discussed and understood by all before they are passed.
This was seconded by Keith. 1 abstained but it was passed by the majority.
Keith mentioned briefly about the web page changes - www.ruantallan.org and an approximate cost of about $50.00/year. The discussion was tabled until the next meeting.

Joe moved to adjourn to meeting, couldn't hear the second for the AYES!

Next meeting - Wolfsgate.

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