Baronial Curia Meeting Minutes

September 11, 2004 (A.S. XXXVIII)

Baronial Curia Report September 11, 2004
Held in the Canton of Wolfsgate

In Attendance:

Curia
Maria Crook - Baroness
Kelly Grant - Arts & Sciences
Joan Chiasson - Icicle Pursuivant
Wendy Cotton - Baronial Seneschal
Susan Richter - Webminister
Tina Oliver - Baronial Chatelaine
Sarah Paterson - Seneschal, Distant Shore
San Brenciaglia - Baronial Exchequer
Vivian Fox - CCOA
Colin MacKenzie - Seneschal, Wolfsgate

Minutes from the previous meeting passed

Officer Reports

Chatelaine - Tina Oliver

• Several library demos are booked

Chronicler - Paul McCullough (presented in absentia by Sarah Paterson)

• Paid subscriptions to Quid Nunc are 28
• Complimentaries - 7
• The next issue will be one week late due to mundane house renovations
• No new subscriptions

Exchequer

• Still working on mid-year report
• An equity shares deposit of $100.00 was made
• January bank statement from previous exchequer still needed
• Inquiry regarding regalia and donated property - Joan (Icicle Pursuivant) confirmed she will be doing an inventory this year as part of her job description
• Report from the autocrat of BRC is still outstanding, as is confirmation of the money from that event
• Bank Balance = $4959.80 - which includes approx. 600.00 held for Wolfsgate

A&S - Kelly Grant

• Athena's Thimble is operational again and running well.
• Dance Classes have started up again in Seashire
• Sewing classes are on hiatus until some optional instructors can be found

Icicle Pursuivant - Joan Chiasson

• Little is going on at this time
• Work is ongoing on the Order of Precedence document
• Heralds are encouraged to notify the Icicle Pursuivant of heraldic submissions being made through them
• Currently compiling a Baronial Regalia wish list which would be posted on the ruantallan.org website

Knight Marshall (presented in absentia by Wendy Cotton)

• Dalewyn has only recently taken over this position and is now familiarizing himself with the duties and responsibilities
• One incident was reported between Demetrios (Greg Murray) and Janet Kempe (Nicole Chaffey). Janet sustained a muscular shoulder injury during a rapier engagement. She attended emergency that evening and was treated accordingly and recommended to take 1 week off from swordsplay

Company Captain of Archers - Vivian Fox

• Elise (Corinne L.) has taken on the position of deputy CCOA and ran the archery tournament at Summer's End
• An indoor site search for winter is ongoing
• The arrival of ordered bows is still pending

Minister of Lists - (presented in absentia by Nick Hue)

• An article has been submitted to the Quid Nunc on various tournament types and options to help event planners
• A class at the EKU in November will also be taught on tournament options and planning
• A current authorization list of fighters and forms in which they are authorized has been gathered
• A reminder that the MOL is NOT permitted to notify kingdom of fighters who are no longer active in this region. It is the responsibility of those fighters to notify the East Kingdom that they are no longer active in this area. The MOL is not permitted to do so on their behalf.

Webmaster - Susan Richter

• Website visitor stats continue to improve and hover around approximately 2300 per month
• A request to set up a new email address for the chatelaine will be completed, as well as email addresses for the seneschal and the Baron and Baroness
• A sub-site will be created on the ruantallan.org domain for the Baron and Baroness, which will include regalia, wish lists, whims, events, and biographies, as well as any other information pertinent to their excellencies
• An email missive was sent early in the summer to all listed webministers and seneschals for the cantons of the Barony. At that time I advised that the current site webmasters listed for those cantons, with the exception of Distant Shore, were shamefully out of date, and that if the sites were not updated by September 1st they would be removed from the ruantallan.org site as well as recommendation made to eastkingdom.org to have those sites removed. It was agreed that having outdated sites was potentially detrimental to people looking for information on the society and it was agreed that those sites should be removed.

Canton Reports

Distant Shores - Sarah Paterson

• 3 new members
• Bank balance is 1185.89
• Lornevale Keep will be taking place in 2 weeks, September 24-26
• Curia was recently elected, Mike Burnett (Yesungge) was re-elected as Chatelaine, and Christie Kaulback (Zelka) has filled the vacant position of A&S
• 2 injuries at Distant Shore fight practices were reported. A warning was issued and the incidents have ceased
• The seneschal position is due to expire in March of 2005.

Seashire

No report filed.

Wolfsgate - Colin MacKenzie

• A demo today is being held to coincide with Baronial Curia
• Baronial Investiture is being held in Wolfsgate on October 2nd
• Curia will be elected soon

Ynys y Gwaed - Nancy Clark (presented in absentia by Wendy Cotton)

• Summers End event attracted 42 attendees and was held Labour Day Weekend

Old Business

• EKU-RP
  1. The Bedford United Baptist Church on Rocky Lake Road has been the confirmed venue
  2. Two deputy autocrats have been named - Joan Chiasson and Juliana d'Aragon
  3. Wendy and Rob Cotton have offered to host the pre-rev at their home. Website info will be posted
  4. A promise tree will be available at Baronial Investiture as a fundraiser for the royals travel expenditures
• Meeting Dates
  1. As discussed at the meeting in June, curia meeting dates will now coincide with the dates that officer reports are due. The next curia meeting will be held in January in Seashire
• 12th Night Bid
  1. There was a hold on the approval of this bid from the June meeting due to concerns regarding the fee allotted to the sideboard.
  2. An option regarding the sideboard was suggested to have it as an optional item for attendees, thus reducing the onboard price by $1.00 and requiring attendees to pay their $1.00 at the door should they wish to eat sideboard
  3. The bid was approved unanimously based on this optional sideboard proviso
• Photocopier proposal
  1. Joan had discussed at the June meeting proposing the purchase of a photocopier, printer and/or scanner. After extensive research a full price breakdown was provided.
  2. A vote to approve a $400.00 limit for the purchase of a printer and scanner for Baronial use only was approved and unanimously agreed upon
• Insurance
  1. Wendy was tasked with confirming why "equestrian" was checked off on the insurance policy we received from SCA Inc. It was confirmed that this was in error, as we would still require a separate insurance carrier to cover equestrian activities should we wish to partake, and therefore, equestrian activities are not currently covered at any official events.
  2. Our insurance policy has a $500.00 deductable per claim
• Registration no-shows
  1. Susan will be working on a form to record registrants who register for events and then don't show up and do not notify the autocrat, cancel, or pay their fee. The form will be made available on the curia list and be provided to autocrats in the Barony of Ruantallan who are autocratting events. Autocrats are encouraged to submit a form for every event they autocrat of no-shows
  2. A notice of this will be sent to the Quid Nunc
  3. A notice of this will also be added as a news item on the ruantallan.org website
• Badges
  1. It is hoped that the new proposed Iceberg badge will be submitted by the end of September
  2. Joan will send out a reminder to the list asking for feedback and setting a deadline for populace input
  3. Documentation will be provided for the website to accompany the proposed badges

New Business

• Officer Positions
  1. The following position terms are due to expire:
     - Wolfsgate Chatelaine - December 2004
     - Chancellor Minor - currently vacant
     - Chatelaine of Ruantallan - January 2005
• Chatelaine - finance proposal
  1. The Chatelaine would like to purchase professional business cards at a cost of $103.00
  2. A request for 3 plastic bins - 2 for Gold Key Garb and 1 for a demo box - to be made available to anyone attending or holding a demo. It would be complete with brochures, business cards and samples.
  3. To help facilitate library demos - the Chatelaine would like to purchase 8X10 photos for displays, and will use the new printer/scanner for color photocopies and brochures
  4. Total requested - 200.00 for supplies

  VOTING - 7 yes, 0 no, 0 abstentions
  Accepted

• Exchequer - finance proposal
  
  1. The Exchequer would like to propose the purchase of a firebox to secure the important papers of the Barony. An approximate cost of $170.00 + tax was presented.

  VOTING - 7 yes, 0 no, 0 abstentions
  Accepted

• Exchequer - finance proposal
  
  1. The Exchequer would like approval to reimburse funds in the amount of 123.32 to Paul McCulloch for expenses for the Quid Nunc. Receipts for this amount are currently outstanding between the transfer of files from the previous exchequer to the current.

  VOTING - 7 yes, 0 no, 0 abstentions
  Accepted

• Ynys y Gwaed
  Discussion regarding the current status of Ynys y Gwaed was discussed. The possibility of encouraging the group to go Shire to help benefit their growth and encourage them further was discussed. Wendy to discuss the matter with YYG curia.

  Discussion to also hold a schola on the Island in the spring (April?) was discussed. A mentor program wherein someone from the mainland of the Barony would mentor a member on the Island in all areas of an event, from feast-o-crat, autocrat, a&s, etc. Again this idea will be discussed with YYG curia.

Meeting adjourned

Next meeting to be held in January in Seashire

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